01
Order inbox triage
Purchase orders, RFQs and enquiries arriving by email, PDF and portal read, matched to products and pricing, and entered into your ERP for approval.
AI for Manufacturers and Distributors
Remove the manual handling between customers, systems and the shop floor, from triaging the order inbox to matching supplier invoices, so the office runs as well as the line.
What it does
We build AI tools that move orders and documents through your systems without re-keying, so your sales office and finance team keep pace with production.
Tom&Co AI builds AI automation for manufacturers and distributors. We read purchase orders, RFQs and enquiries and enter them into your ERP for approval, match supplier invoices, delivery notes and certificates to POs, and produce daily production, stock and customer reports that flag exceptions.
02
Supplier and finance documents
Supplier invoices, delivery notes and certificates of conformity extracted, matched to POs and filed, with only the exceptions reaching a person.
03
Production, stock and customer reporting
ERP, warehouse and sales data in one daily view with late orders and stock risks called out, and customers updated without ringing the office.
These are the problems we see most often in manufacturers and distributors. Yours won't be identical, so every build starts with understanding how your business works, then shaping the solution around your systems, team and goals.
How AI automation works for manufacturers and distributors
An example: a customer emails a purchase order as a PDF.
The AI reads the PDF and extracts each line, quantity and delivery date.
It matches them to your customer and product codes.
It creates a draft sales order in your ERP for someone to approve.
Anything that doesn't match, such as an unknown code or a price difference, is flagged instead of guessed.
How we'd approach it
Discovery
A half-day mapping an order from enquiry to invoice, and a supplier document from receipt to payment.
First build
Usually order inbox triage or supplier invoice processing, connected to your ERP.
Scale
Extend into quoting, customer service and forecasting, run by your own team.
Proof it works.
Inbound requests read and raised end to end, saving 75% of staff time per job. The same pattern handles POs and RFQs.
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Automated Job Creation
Automated BigChange job creation from inbound emails and safeguard SLA compliance across their client base consisting of tens of different insurance clients.
75%Staff time saving per job
View case study →FAQs
Manufacturing and distribution AI automation FAQs
What can AI automate for a manufacturer or distributor?
Order and RFQ inbox triage into your ERP, matching supplier invoices, delivery notes and certificates to POs, and daily production, stock and customer reporting.
Does it work with our ERP?
We build on the ERP you already use and write orders into it for approval. We confirm the integration in Discovery.
Where should we start?
Usually with order inbox triage or supplier invoice processing, which is where re-keying takes the most time.
Will it replace our sales office or finance team?
No. It removes the re-keying so they keep pace with production.
How long does it take?
A half-day Discovery, then a first build that typically takes two to four weeks.
Ready to transform your manufacturing operations?
Not sure where AI fits yet? Tell us what's slowing your team down and we'll show you what's possible, whether it's on this page or not.
Let's Talk